Using Google Meet

• We will include a link in your course similar to one in the image shown here. You can leave it hidden from student view.
  
  Please note: you must click this link prior to facilitating a previously created Hangout. This link validates your permissions as the course instructor. Students will not have to do this step.

• If you already have a Google account, please be sure you have signed out completely before you attempt to start this process.

• You must be logged into Moodle to access "a link to your course" above, or the link already in your course, properly.

• If you get an "Invalid username" error, please contact onlinesupport@walshcollege.edu and we will correct it for you.

First Login Procedure

If this is your first time using and logging into Google Meet, you may need to accept terms and conditions prior to accessing the software.

Click the blue "Accept" button at the bottom to proceed.

Accessing Google Meet

Once your link has been established:

• Click the "Access Google Apps for Education" link.
  This will open Google in a new window.
• Accept the terms if this is your first log in to Google Apps.
• From the Google Apps menu   (Yellow Box)  in the upper right corner, select "Meet" (Green Box).

If you do not see the Meet icon, select "More" at the bottom of the menu. It will appear in the bottom of the App Selection window.

Creating the Meeting

Once you log in, look to the right side of the screen and click the " + Start a new meeting" button.

Note: The background is dynamic, so it will not always look like the reference image.

Provide Access to Microphone and Webcam

After pressing the button to start a meeting, your web browser will ask you permission to use both your microphone and webcam for use within Google Meet.

For the Mozilla Firefox Browser: Two boxes will pop up near the web address bar at the top, one to request the Microphone, and another to request the Webcam. Once pressing allow, you should see your camera begin to display in the browser.

For the Google Chrome Browser: A single box will pop up near the web address bar at the top, requesting access to both Microphone and Webcam. Once pressing allow, you should see your camera begin to display in the browser.

Start the Meeting

Important: Copy the link beneath the "Meeting ready" text in order to allow access to your students to join. This will be used in the next step.

Once your webcam is visible in the browser, start the meeting by pressing the green "Start Meeting" Button.

Linking students to the meeting

Copy the meet.google link referenced in the above step, and return to Moodle to add a new link in your course.

1).  Turn editing on in your course.

2).  Navigate to the week where the link will be placed, then locate "Add an activity or Resource". This link is located at the bottom of a week on the right.

3).  From the menu that pops up, scroll down and select "URL", then click "Add".

4).  Give the link an appropriate name, and paste the meet.google link.

5).  Before saving the link, scroll down to the "Appearance" tab, and change the Display option from 'Embed' to 'New Window'.

6).  Scroll to the bottom of the page and click "Save and return to course".

Student View

Students are able to click the link created in the previous step and will then be dropped in a staging area to first establish their webcam and microphone.

Once they proceed to allow Microphone and webcam access, they may toggle the microphone or webcam access on demand by pressing the buttons at the bottom of the webcam view.

Students do not have official Walsh Google Accounts as Instructors do, so students may inadvertently use their own personal google accounts already logged in to join, or be asked to provide a name and then press "Ask to join Meeting".

IMPORTANT: When students press "Ask to Join Meeting", a pop up box will appear for Instructors in order to allow them into the meeting. You must allow them into the meeting, or the student will be unable to join.

Responding to Student request to Join

This is what a student sees, and as the instructor, you will recieve a large white pop up box in the middle of the screen to allow or deny student entry.

Students will be waiting in Limbo until they are admitted into your Meet, so we recommend staying close to the meeting to allow students in as necessary.

Once you press "Admit", the student is automatically added to the Meet. Now, let's look at the Interface.

The Google Meet Interface

The Google Meet Interface is very clean and simple with few controls.

To control your own microphone or webcam, use the buttons (left and right) at the bottom to enable or disable the microphone or webcam. Use the phone icon in the middle to disconnect.

The white arrow in the upper right corner of the screen expands a box that lists and names the Meet participants, as well as provide a chat window for any text communications.

Each student is listed in the "People" tab, with webcam previews if enabled. If someone's microphone is muted, a red microphone icon with a slash through it is displayed.

The "Present now" button allows you to display your whole screen, or a specific window of your screen, to Meeting participants.

The Meeting Details and 3 dot menus at the bottom can largely be ignored - they provide the link to join if needed outside your Moodle course, or give the option to make the Meet full screen. the Settings option pertains to webcam and microphone configurations, and should be left default if your microphone and webcam function as intended.

Present Now Details

To present a screen, simply choose either just 'A window' (such as PowerPoint), or 'Your entire screen', which is anything and everything on the selected display.

Demonstrating the "Entire Screen" feature, select which screen you would like to share (outlined in blue), then press "Share".

To stop presenting, click the pulsing blue "You are presenting" button, and then "Stop presenting".

Administrative Controls

As the instructor, you are able to either mute or remove students if necessary. While you are able to mute a student, you cannot unmute a student's microphone if that student muted their own microphone to begin with.

To remove a student, click the circle with a white line through it, and then confirm you indeed want to remove the student.

Pinning a student keeps their webcam active on your screen.